Privacy Policy
This policy explains what personal information we collect through this website, why we collect it, how long we keep it and what rights you have over it.
Last updated: August 2026
Who we are
RNF Property Group ("we", "us", "our") is the data controller for the personal information collected through this website. Our contact details are:
- RNF Property Group, Ty Berwig, Bynea, Llanelli, SA14 9ST
- Telephone: 01554 752338
- Email: hello@rnfgroup.uk
Registered company name: [registered legal entity name to be confirmed]. Company registration number: [company number to be confirmed]. Registered office: [registered office address to be confirmed]. ICO registration number, where applicable: [to be confirmed].
What information we collect
We only collect information that you actively provide to us through this website.
Enquiry forms
When you submit an enquiry through any form on this website, we collect:
- Your first name and, where provided, your last name
- Your email address
- Your telephone number, where provided
- Your company name, where provided
- The type of enquiry you select, where applicable
- The content of your message
- The page of this website from which the enquiry was submitted
- The date and time of submission
CV and job applications
If you submit your CV through our careers form, we collect your name, email address, telephone number where provided, any covering message you write, and the CV document file itself. CV documents may contain further personal information that you have chosen to include, such as your employment history, qualifications and address.
Technical information
Our hosting and backend providers process standard server log information, such as IP addresses and browser type, as part of delivering and securing the website. We do not operate advertising or analytics tracking on this website.
Why we use your information and our lawful basis
| Purpose | Lawful basis (UK GDPR) |
|---|---|
| Responding to your enquiry and providing information about our services | Legitimate interests, and steps taken at your request prior to entering a contract |
| Assessing your suitability for a role and managing recruitment | Legitimate interests, and steps taken at your request prior to entering a contract |
| Keeping records of enquiries received and how they were handled | Legitimate interests in running our business and meeting our obligations |
| Keeping the website secure and available | Legitimate interests in protecting our systems |
We do not use your information for automated decision-making or profiling, and we do not send marketing emails unless you have specifically asked us to.
Who we share your information with
We do not sell your personal information. We share it only with:
- Our website hosting and backend platform providers, who store the website's data and uploaded files on our behalf as data processors. Data may be processed on infrastructure located inside or outside the UK; where data is transferred internationally, appropriate safeguards such as the UK International Data Transfer Agreement or an adequacy decision apply.
- Professional advisers and service providers where necessary in connection with your enquiry or application.
- Law enforcement or regulators where we are legally required to do so.
Where an enquiry relates to work involving one of our specialist partners, we will discuss this with you before sharing your details with them.
How long we keep your information
- Enquiries: retained for up to [retention period to be confirmed — commonly 24 months] from your last contact with us, unless the enquiry becomes a project, in which case it is kept with the project records.
- CVs and applications: retained for up to [retention period to be confirmed — commonly 12 months] from submission, unless you ask us to delete them sooner or you are appointed to a role.
You can ask us to delete your information at any time using the contact details above.
How we protect your information
Enquiry records and uploaded CV files are held in access-controlled systems. CV documents are stored in a private location that is not publicly accessible and can only be retrieved by authorised administrators using time-limited secure links. Access to enquiry and applicant records is restricted to administrator accounts.
Your rights
Under UK data protection law you have the right to:
- Be told how your personal information is used
- Request a copy of the personal information we hold about you
- Have inaccurate information corrected
- Ask us to erase your information
- Ask us to restrict how we use your information
- Object to our processing where we rely on legitimate interests
- Request that your information be transferred to another organisation
To exercise any of these rights, contact us at hello@rnfgroup.uk. We will respond within one month.
Complaints
If you are unhappy with how we have handled your personal information, please contact us first so we can try to put it right. You also have the right to complain to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection, at ico.org.uk or on 0303 123 1113.
Cookies
Information about the cookies and similar technologies used on this website is set out in our Cookie Policy.
Changes to this policy
We may update this policy from time to time. Any changes will be published on this page with a revised "last updated" date.